Automatic Bill Generation and Accounts Receivable

Automatic Bill Generation and Accounts Receivable

Pablo Garduño – January 26, 2015

Here's a brief explanation of accounts receivable for non-accountants, as well as how to generate automatic bills and its benefits. These issues are important to know, and therefore not difficult to understand. With DynaWare Online everything is easier, from the registration of sales that generate accounts receivable to its Automatic Bill. Let the future generate simplicity and no complications now!


Accounts Receivable

For those who are non-accountants, accounts receivable are as simply as what customers owe us. These accounts adversely affect our business for the simple fact that sales are already made ​​but not yet paid; therefore we might not be able to pay our suppliers or might have cash flow problems.

Furthermore, the accounts receivable are derived from a sale effectively delivered. For these reasons we can say that the receivables are good and bad, as sales are actually handed but not paid.

Automatic Bill Generation

Starting 2015, the automatic and electronic billing should be at the time of purchase/sale of the product or service.

Referring to an automatic billing we get to think it is the receipt of sale that we receive when purchasing anything; this idea is wrong because a bill must have fiscal data of the buyer and the seller to be used as a tax receipt.

DynaWare Online Advantages

Within the system DynaWare Online Automatic Bills are a fact. The person or organisation is registered with its fiscal data even before the purchase (AO) or sell (VP).

Thanks to the sale macro-process within DynaWare Online we can secure two concrete benefits:

  1. Eliminating overwork: When a sale is specified with a client, the output store or the service request is generated automatically. Once the service is effectuated or the product delivered, automatically, and with the client’s data, the accounts receivable bill is generated. This reduces time by eliminating rework and minimizes common errors in transcribing the information.
  2. Elimination of incorrect information: The sequential process helps eliminate common problems to many companies, such as the output of more products than the sold ones or the change price from the sales to the bill.

Thanks to the various locks that are taken within the processes we can ensure that the information entered will be the same as the one that comes out. The Automatic Bill is just a click away. Daily business processes are more effective and efficient, reducing paperwork and leaving time to do what really matters.